The Elderly Care System software was written back in 2003. Following an intensive testing period in several care homes, the software was subsequently released in April 2004 and has since gone from strength to strength.

Using the latest technology, the software was designed in close collaboration with professional nurses and care assistants with the aim of achieving a “paperless” care home.

The software is in a continuous development cycle and regular updates and upgrades continue to add new features and functions to the software.

Our aim is to offer you the best possible care software in order to simplify your daily record duties while offering advanced features that only a computerised system can do.

To achieve that we have listened and are still listening to care home owners, matrons, nurses and care staff to bring you what you need.

The biggest challenge we were faced with when designing the system was that it had to be easy to use!
As you are aware, a standard care home has an incredible amount of records and paperwork to keep!
So, at first the task seems quite daunting!

But according to so many of our current users, they’ve chosen E.C.S simply because it is the most user-friendly system they’ve found and yet, has everything they need. Additionally, our simple price structure makes E.C.S. a very cost effective solution.

 

SOFTWARE FEATURES and PRICES

Personal Details Section

Store the personal information about each in-house resident. This includes; names, date of birth, addresses, body appearance, key worker, contact details, documents, photos, newspaper requirements, medical history...

Medical Section

Keeps track of your resident’s pulse, blood pressure, blood sugar level, weight, body mass index, temperature, respiration and fluids chart.

Medication Section

Allows you to record medications and/or vaccines that your residents are taking including doses, administration times and any observations

Care Section

Keeps a detailed record of the medical, mental and social conditions of your residents. This includes mobility, continence, dietary needs, breathing, vision, hearing, allergies, dementia, accidents, hygiene... The section also allows you to record your care plans, handling and moving assessments, dependency. Waterlow and risk assessments as well as monitor any pressure sores and required treatments.

Diary

Keeps track of all your resident’s appointments, visits.., and automatically reminds you of any upcoming events. A weekly planner allows you to prepare in advance for any specific requirements and a communication book displays any events or other subject that staff need to be aware of.

Care Notes Section

To comply with the Care Standards, a record of the daily care provided to your residents must be kept. This normally time consuming duty is greatly shortened as E.C.S provides a list of hundreds of pre-written notes that are automatically inserted for you by the system. Doctors, nurses, social workers and any other external individuals attending to the care of your residents can also record their own notes for total control of the care provided.

Menu Section

Record and log what your residents are eating for breakfast, lunch and dinner and for up to eight weeks. It also allows you to print order sheets for the kitchen and to make sure the specific diets are followed

Financial Section

The main room account keeps track of all your resident’s invoices. Third parties accounts can be created and invoiced as required to keep track of your cash flow. An auto-billing section allows you to automatically invoice accounts and residents as and when required.

Report Section

E.CS has over seventy colour reports that can be viewed on screen, printed for future reference or directly e-mailed to a remote recipient. The reports can also be exported into an Adobe PDF or Microsoft Word document, so other people that do not have E.C.S can still see and print the reports as required.

Office Section

Aside to changing the colour theme and other settings of E.C.S, the office allows you to control who has access to the system and at what level. It also allows you to record your policies and procedures, record the interactive quality assessments, perform backups...etc.

Employees Section

A detailed section that allows you to record your employees personal details, bank details, salary, job roles, training, qualifications. CRB checks, supervisions, appraisals and holidays. An easy to use rota allows you to record up to eight weeks in advance and is linked with the resident’s dependency assessment to work out the number of care hours required on a daily basis. When combined with a Biometric sensor, the clock-in/clock-out system can record your employee’s start and end time and generate the time sheet automatically.

Extreme Security

For total peace of mind and security, The E. CS databases are encrypted and password protected. They are automatically maintained and backed up by the system on a daily basis. You can restrict access to the system by assigning a username and password to each one of your employees. Four different levels give you freedom to control who has access to what information. An optional biometric sensor can be connected to the computer. This allows you to identify your employees by their fingerprint. This state of the art technology is quite unique in a care software and provides a level of security that cannot be achieved by a standard username & password combination.

Medical and Pharmaceutical Spell Checker

From Anaesthesiology to Virology, ECS has an integrated optional spell checker. The spell checker contains thousands of references from the pharmaceutical and medical dictionaries allowing you and your staff, to spell check your notes and reports before saving them. Sage Payroll and Line 50 Compatible Blue Parrot Software is fully accredited by Sage Plc to develop and integrate E.CS with existing Sage solutions. This allows you to export your customer accounts, invoices and remittances directly to Sage Line 50. And, if you are using a biometric sensor to record your employees time sheets, you can export those along with the rates of pay and deductions directly into Sage Payroll.

Network Ready

ECS has been developed from the ground up to be versatile and easy to access from multiple computers. Using a LAN (Local Area Network), you can connect an unlimited number of computers together in order to access and work on your resident’s records from multiple locations. Alternatively, using a VPN (Virtual Private Network) will allow you to connect your head office with remote care homes that may be hundreds of miles apart.

Built in Help Support Contracts and Training

We have a dedicated team that strive on providing the best support possible. From the free thirty days to help you get started to a full yearly contract, you can be assured that whatever the question or whatever the problem, we will always be available to help you out.

Licence Prices

E.C.S has a quite unique pricing structure. If you decide that you like the software after trying it for up to thirty days and would like to continue using it, you simply contact us to purchase a license. The license is priced at £395.00 +VAT per computer. Should you wish to license between two and five computers, the price is £355.00 + VAT each and should you wish to license six or more computers, the price is £315.00 + VAT each. The license is perpetual, meaning that you do not have to pay any renewal fees or yearly subscription to keep using the software. Furthermore, we will provide thirty days support to help you get started and will receive all future version upgrades, for free